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VEHICLE USE This document is to summarize the insurance coverage, operation and maintenance responsibilities for vehicles used by faculty, staff and permissive users when performing UNLV business. Permissive users are individuals authorized to use UNLV vehicles who are not employees, such as volunteers and/or students. The department head must approve in writing the use of UNLV vehicles by non employees "prior" to usage. Faculty, staff, and permissive users must have a valid driver's license of the appropriate class, as defined by the Nevada Department of Motor Vechicles, in their possession while operating a State vehicle. Volunteers and/or students can be considered permissive users if the Volunteer Agreement form is appropriately processed prior to operating a vehicle. UNLV faculty and staff have four vehicle options available besides taxi or bus service to use while performing business related activities:
UNLV VEHICLES OPERATION:UNLV vehicles are specifically assigned to departments. These vehicles can operate on public highways as well as off-road use in Nevada or out-of-state. The regulations that govern operating UNLV vehicles can be found in the State Administrative Manual Chapter 1300. The latest version of the State Administrative Manual can be found online: UNLV / Nevada System of Higher Education (NSHE) is self-insured for Auto Property Damage also referred to as comprehensive & collision. The claims are administered by UNLV Risk Management and Safety. There is a $300.00 department deductible when a UNLV vehicle is damaged while being operated on a regular public highway. There is a $2,000 department deductible for damages to a UNLV vehicle as a result of an off-road accident. UNLV / NSHE is also self-insured with the State of Nevada for auto liability coverage for bodily injury or property damage sustained by others resulting from the negligence of a UNLV authorized user. There is no deductible for auto liability claims. The claims are administered by the State of Nevada Attorney General’s Office with the limitations as noted in Nevada Revised Statute (NRS) 41 and can be found at: The departments are solely responsible for maintenance of their assigned vehicles. The Facility Department can assist maintaining UNLV vehicles. Departments will be charged back for the service provided. Information regarding routine maintenance can be found at: STATE MOTOR POOL VEHICLES OPERATION:State motor pool vehicles can be reserved from three locations in the State of Nevada:
Regular operation of state motor pool vehicles is the same as for UNLV vehicles. Additional information regarding use of state motor pool vehicles can be located at: State Motor Pool vehicles are self-insured for Auto Property Damage also referred to as comprehensive & collision. The claims are administered by the State of Nevada Risk Management Office. There is a $300.00 department deductible when a state motor pool vehicle is damaged while being operated on a regular public highway. The department will be charged back in full for any damages from the result of off-road usage. In other words, the department can use certain state motor pool vehicles off-road, but will be 100% responsible for any damages. State Motor Pool is also self-insured with the State of Nevada for auto liability coverage for bodily injury or property damage sustained by others resulting from the negligence of a UNLV authorized user. There is no deductible for auto liability claims. The claims are administered by the State of Nevada Attorney General’s Office with the limitations as noted in NRS 41. MAINTENANCE:The maintenance of state motor pool vehicles is the responsibility of the State of Nevada Department of Administration Motor Pool Division. RENTED VEHICLES OPERATION:Faculty and staff shall rent vehicles when performing UNLV business with state contracted vendors. The list of state approved vendors can be located at: http://accountspayable.unlv.edu/Trvlman/travel.htm Off-Road Use: Consistent with any other lease of a vehicle, and per the State of Nevada contract with rental vehicle vendors, regular passenger vehicles can operate only on public highways. To date, we have determined that Enterprise is the only vendor that allows off-road use of certain types of vehicles. When there is a need to operate a rented vehicle for off-road use, the departments have two options:
The “Rules of Operation” when renting vehicles with Enterprise can be found at: Volunteers and/or students who are performing a task to benefit UNLV may rent a vehicle for their specific purpose if approved by a department head and have completed and submitted a Volunteer Agreement Form. UNLV personnel may “not” rent 15 passenger vans due to safety reasons. INSURANCE COVERAGE:State Contracted Vendors The state contracted vehicle vendors provide first dollar Collision Damage Waiver and Liability Combined Single Limit insurance coverage of $500,000 for normal use on public highways in all 50 states. Coverage is provided whether using a UNLV Diner’s Club credit card or personal credit card as long as the correct state contract number is used and the rental has been appropriately approved by existing UNLV / State policies. Therefore, never purchase the vendor insurance when renting from a state contracted firm. Non-State Contracted VendorsWhen the user is unable to rent a vehicle from a state contracted vendor, then it is imperative the user buy the Collision Damage Waiver and Liability insurance offered by the vendor. As a reminder, the department will be responsible to pay for all damages to any rented vehicle if operating off-road. The estimated cost for Commercial Auto Property Damage Insurance for off-road use would be approximately $2.50 - $3.00 for every $100 of value of the vehicle for as long as the vehicle is rented. Some exclusions will apply. (See Exhibit B). The steps to obtain this coverage would be to first verify if the rental vendor allows off-road use. The department must decide whether to purchase the off-road commercial insurance coverage or assume 100% of the risk for any off-road damages. MAINTENANCE:The maintenance of all rented vehicles is the responsibility of the rental vendors. Maintenance for long term leased vehicles is the responsibility of the department. PERSONAL VEHICLE OPERATION:UNLV / NSHE does not restrict faculty and staff from using their personal vehicles when performing UNLV business but must meet appropriate requirements for travel approval. INSURANCE COVERAGE:The user’s own auto insurance will be the primary coverage for auto property damage losses. UNLV / NSHE will reimburse up to $500.00 for auto property damage losses from the result of an accident while performing UNLV business related duties. Auto liability risks are covered by the user’s own auto insurance coverage as the primary insurance even if on UNLV business. UNLV / NSHE / State of Nevada coverage would be excess or additional insurance coverage with certain limitations as set forth in NRS 41. MAINTENANCE:The user is responsible for the maintenance for their vehicle. REFERENCES State Administrative Manual, 24th Edition, Chapters 1300, 1400. Nevada Revised Statute, Section 41. State of Nevada, Department of Administration website: UNLV Accounts Payable Travel Program: Prepared by: Risk Management and Safety
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